We’re honored and excited to be given the opportunity to work with you as your construction general contractor in deep collaboration with Saga Design Build‍ ‍and Molly Kidd Studio‍ ‍to turn your vision into a reality for this multi-generational legacy property.

Here is our construction proposal that gives you more insights into our mission, process, structure, pricing, team and experience.

Our Construction Mission

1) Focus on one-of-a-kind Homes

We’re focused on serving Owners, Architects and Designers who are looking to create truly one-of-a-kind and special homes, who value quality craftsmanship and leading-edge building science practices, but also expect cost and schedule to be efficiently managed.

2) Professional Service

Collaborative, Transparent & Process-focused Team: To execute that mission, we operate as a tight-knit, collective team of managers and craftsmen, focused on producing the best results and best serving you with a thorough, structured, transparent, and collaborative process, all to make the vision and design turn into reality.

3) Provide Agency

From a management perspective, our goal is to give you and the design team agency in the outcome, and provide you with timely and transparent information so that you can make smart decisions for yourselves, whether constructability, building science, quality, cost or schedule related.

4) Deliver Best Results

We’re dedicated to the best results, and we cover/pay for outcomes we think should be better when those results are not achieved.

Construction Process

Phase 1: Pre-Construction

• Re-iterate Programming Requirements: Deep Integration with Design Team and Owner to understand project goals and parameters. 

• Establish Project Structure: for team communication, collaboration, tracking and decision making. 

• Core Deliverables:

  • Establish road map and deadlines to set expectations and ensure a smooth construction phase. 

  • Actively consulting on constructability, cost and schedule.

  • Professional Opinion of Costs (Tier 1 Estimate done after Schematic Design drawings are completed - rapid/directional estimating based on current/past data & experience: 20-25% range) Typically no consultant / subcontractor feedback. Example

  • Initial Construction Cost Estimate (Tier 2 Estimate done after Design Development drawings are completed - Initial representative estimate  from sub and vendors and more refined allowances/direction from design team: 10-15% range).

  • Final Construction Cost Estimate  (Tier 3 Estimate done after CD drawings are completed - thorough, buildable estimate based on bids from subs and quotes from vendors: 5-10% range).

  • Detailed Construction Schedule.

  • Procure permits as needed .

  • Order Long-lead Items.

  1. Goals:

     • Minimize Risk.

     • Provide Clarity & Confidence .

     • Preserve Design Intent while aligning budget and schedule.

Phase 2: Construction

• Provide on-site Construction Services in collaboration with our trade partners.

  • Utilize project management software to ensure clear communication, documentation and organization.

  • Scheduled milestones/checkpoints for review by stakeholders

  • Detailed Standard Operating Procedures (SOPs)

  • Financial Oversight, Tracking & Documentation

• Provide Management Process & Structure to ensure coordination and accountability.

• Provide Problem-solving and collaborate with owner and design team as challenges arise.

• Ensure on-site Safety, Cleanliness and Organization.

Phase 3: Post-Construction 

• Close-out:

  • Financial Audit

  • Client onboarding / operational walkthrough 

  • Job binder (all specs, manuals, finishes and contact information) 

  • As-Builts (as applicable)

• Warranty.

• Maintenance.

Process Structure

1) Project Updates (Weekly)

• Weekly Recap

• Next Week Outlook

• Project Photos

2) Stakeholder Meetings (Every 2 Weeks)

1. As often as every week during Punchlist, or modified as beneficial for the owner or design team.

2. Standard Agenda:

   • Review Previous Action Items

   • Owner Updates

   • Hot Items

   • Ordering/Selections/Decisions

   • Design Updates/Changes

   • Change Orders/Budget Items

   • Schedule Update (3 week outlook)

   • Action Items/Notes

   • Client Questions/Notes

3) Cost Tracking (Monthly)

1. Provide detailed insights into how actual costs are tracking compared to estimated costs, and updated estimated future costs to complete.

4) Project Documentation

1. Meeting Notes & Action Items (example)

2. Requests for Information (RFIs)/Communication

3. Change Orders

4. Schedule (Daily Updates)

5. 3D Scans (example after trade rough-in)

6. Punchlist

Pricing

Cost (Time & Materials), plus 14% Contractor’s Fee

In-house Labor (“Time”) Rates:

• Project Management (including project-specific accounting): $110/hr

• Carpenter 4 (Foreman/Lead): $85/hr

• Carpenter 3 (Sr.): $75/hr

• Carpenter 2: $60/hr

• Carpenter 1 (General Laborer/Intern): $50/hr

Warranty

1 Year: Non-structural Materials, Products and Finishes

2 Years: Trades (Electrical, Mechanical/HVAC, and Plumbing) & Exterior Envelope

10 Years: Structure

References

Jennifer Martin (Modern Custom Home + Retreat)

(541) 602-9764 | jennifer.martin85@gmail.com

Kim Hanson (Black Butte Ranch Remodel/Addition… not yet photographed)

(503) 927-4361 | kimhanson686@me.com

Kelley Burnham (Redmond “Eichler” Remodel… not yet photographed)

(925) 324-0714 | kelleyburnham@gmail.com

Ryan Scott/Darcy Knight (NW Crossing Modernization)

Ryan: (541) 222-0513, Darcy: (541) 517-8153

oregonryan@gmail.com | oregondarcy@gmail.com

Dave Sullivan (Deschutes River Remodel/Addition)

(206) 240-9815 | dtosully@gmail.com

Thank you!

We’ll look forward to hearing back from you and would be more than happy to answer any questions or thoughts that you have, or share more details and examples to any items of this proposal.

You can contact Tyson Gillard at 541.399.9003 or tyson@lifedesignbuild.us